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General Information

Rockford Public Schools (RPS) is responsible for the archiving of student permanent records of former and current RPS students. RPS is now offering a convenient and secure website for current students, former students, K-12 Districts, attorneys and corporations to request transcripts, student records, immunizations and graduation verifications online.  

Per District policy and the Family Educational Rights and Privacy Act (FERPA) student records are only available to those who have authorization from the student or parent, guardian or responsible person if the student is under 18 years of age. If the student is 18 years of age or older, school records will not be released to a parent, guardian, or responsible person without the student’s written consent.


Important Information:

    • All requests for student records/information will be submitted and paid for online using a credit or debit card.
    • We will no longer accept requests via phone, mail, email or fax.
    • You will receive emails from to notify you of the status of your order.  It is important you read those emails carefully as additional information may be required to process your request.  
    • Please allow 10 business days for processing. 


Please note that this website is optimized for IE 9.0 and higher, Safari, Chrome and Firefox.


All requests will be checked for accuracy. Any inaccurate information may result in your record not being processed. All communication with regard to your order, payment, our progress, and the records delivery will be sent via email.

Back to Rockford Public Schools website

The Following May Be Requested by Alumni: must meet ALL requirements


Official High School Transcript
Official Student Record $5.00
Unofficial High School Transcript $3.00
Unofficial Student Record $3.00
Copy of Birth Certificate $3.00
Immunization Records $3.00
Drop Letter $3.00
Official LPN Transcript - Rockford School Nursing $5.00
Permanent Records - Order these documents for Immigration/DACA $15.00

There is a $4 convenience fee per order.

OFFICIAL Transcript / Student Records will only be sent to a college, university, or other educational institution. Requests to be sent to a home / non-educational address will be UNOFFICIAL. 



The Following May be Requested by Current Students:

Official High School Transcript NO FEE
Copy of Birth Certificate NO FEE
Official Student Record NO FEE
Elementary Report Card NO FEE
Middle School Report Card NO FEE
Immunization Records NO FEE
Unofficial Transcript NO FEE
Unofficial Student Record NO FEE
Drop Letter NO FEE

The Following May Be Requested by Corporations / Universities / Attorneys:
High School Transcript $5.00
Verification of Education $12.00
Drop Letter $3.00
Cumulative Folder/Complete Student Record $5.00

 There is a $4 convenience fee per order. 

The Following May NOT Be Requested:

SAT/ACT Scores
GED - Regional Office of‚Äč ‚ÄčEducation, 300 Heart Blvd., Loves Park, IL 61111, 815-636-3060.

SPED- Special Education Records Department Shalonda Turner (Phone) 815-966-5256, (Fax) 815-966-3128 (Email)


For More Information, Contact:

Rockford Public Schools
Welcome Center
Attn: Student Records
501 7th St 1st Floor
Rockford, IL 61104

(P) 815-966-3284

Business Hours
Monday - Friday
8:00 AM - 4:00 PM